Ease Cardholder burdens with IntraMalls Assurance Services... it’s about time…and  money!

Purchase Card programs originally intended to streamline micro-purchase processing have become unnecessarily burdensome on cardholders. 

 

Rejuvenate your Purchase Card Program with IntraMall Services.

For our clients the difference can be measured in reduced administrative costs, direct material cost savings, improved cycle times, fraud and waste prevention, improved productivity and cardholder satisfaction.

IntraMalls assurance services augment your existing P-card process from sourcing through Level III Bank Statement Reconciliation.

IntraMalls micro-purchase assurance service features include:

• Supplier authentication
• Hosting and maintenance of supplier catalogs
• Online shopping and transaction processing
• Automated Level III purchase logs
• Automated Bank Statement reconciliation
• Online audit tools
• Socio-economic reporting
• Toll-free customer support services

Since 1998, IntraMalls has been easing the burdens associated with micro-purchasing:

Self-assurance and P-Card programs are synonymous with cardholder burden. Many burdens are often placed on the Cardholder including: cardholder training, purchase log responsibilities, order tracking, proof of receipt, charge validations and of course, the dreaded monthly bank statement reconciliation. Small wonder that many employees decline to accept the “empowerment” of purchase cards. The result is too few purchase cards get issued and too many small purchases pass through costly alternative processes. There is a better way!

It is an age-old problem. You want to manage total spending and you must account for every dollar. But the need for controls and reporting must be cost justified by the time, money and effort applied to managing micro-purchases. Micro-purchases account for as much as 95 percent of your transaction workload but amount to less than 25 percent of budgeted spending. Most organizations find that micro-purchase obligations average between $500-$1000. Add typical administrative costs of between $25 and $100 for each transaction and the financial impact of managing small purchases is staggering. Many of our clients previously turned to Purchase Card (“P-Card”) programs to reduce these costs and empower their workforce but were dissatisfied with workforce acceptance, financial controls and reporting.

IntraMalls solutions are ideally suited for:

• Federal Clients
• Non-Profit Organizations
• Higher Education Clients
• Life Science Research Organizations
• State & Local Governments

                         * All of whom share some common concerns regarding the handling of micro-purchases.

IntraMalls Micro-Purchase Assurance Services lift the burden…it’s about time…and  money!

IntraMalls LLC addresses micro-purchase assurance through award winning applications. Recently IntraMalls won an “AGA Technology Best Award” from the Association of Government Accountants for its unique ability to match item level ("Level III") reporting with bank and purchase card statements facilitating automated reconciliation of purchase orders. This is critical functionality considering less than 10 percent of all online suppliers are willing or able to provide line item detail sufficient for financial reconciliation of electronic purchase orders. Automating Level III data capture and charge reconciliation are key to card issuance, cardholder satisfaction, improving visibility in all areas of spend, to the prevention of fraud, waste and abuse involving purchase card activity and to a 70% reduction in total order processing costs.