Always 'doing more with less' ?
Our purchasing tools give you the relief you need. From automated requisition workflows, purchase logs, order status updates, e-invoicing, and invoice correction, our cloud-based toolset keeps you off the phone and more productive. IntraMalls accommodates centralized, decentralized, Procurement Service Center and Contractor facilitated purchasing activities.
Carmen's StoryBuyer, FDA
My day-to-day was hectic and unproductive. I was spending too many hours sourcing from different locations and keeping track of paper documents. When I started using IntraMalls purchasing tools, I was quickly able to automate my purchasing workflow and stop spending hours on the phone with vendors or answering questions about order status. Using the IntraMall saves me 48 hours of work time per month!"
Aisha's StoryPurchase Card Coordinator, FDA
My department was under a deadline to eliminate paper processes and find a safe solution for purchase automation. With IntraMalls, we quickly transitioned to a completely automated Request to Payment system. We also gained real-time insight into purchase activity, accurate financial data, transparency and auditability. IntraMalls gave my department the sense of safety and control we needed."
Innovative tools help your organization get more done the way you want it done.
By leveraging roles & permissions, we can give granular access to your contract workforce. Whether your contractors are responsible for downloading invoices, or making sure goods are received, we can provide these tools on a need-to-know-basis. You have full control of your information and your workforce.
Our architecture can accommodate many requestors in many locations utilizing a small team of procurement agents. Easily handle requests in a queue or pool, or take ownership of a group of requestors (an office, lab or building).
Whether you have 5 purchase cards or 5000 in your program, our tools help your buyers get their jobs done quickly, correctly and in compliance.
Our Mission is Your Mission
Do you have unique procurement needs or workflows? Do you leverage contractors or service centers? Our tools are truly flexible & scalable for any procurement organization.
Someone has to be watching all of this activity! The good news is we built our tools with audit in mind. By leveraging roles & permissions, we can expose the right data to the right people in your organization. For example, office-level audit can access purchase activity and reports for your small group. In contrast, agency-level audit can access all activity.
One major benefit of an entirely paperless procurement process is that auditors have access to electronic documentation in real time. Our audit users are able to access the same information that used to come in bankers boxes. Get rid of the boxes, get rid of the stress of gathering paper records.
Don't get buried under paper
IntraMalls Automates Every Step of Your Workflow!
Easily identify “best value” sources from all of your approved vendors. Sources from Standing Orders, Blanket Purchase Agreements, GSA Contracts, & Open Market Promotional Offers are displayed from our database of products maintained for your organization.
For added convenience, IntraMalls also maintains punchout interfaces with Vendors supplying goods or services requiring configuration, quotations and special manufacturing considerations. With IntraMalls, sourcing is “apples-to-apples” and compliance is automated!
FULLY AUTOMATED approval form; approval status visible to everyone - even from your smartphone. No more manual entry.
Electronic invoices created; live order status updates. Orders flow straight to the vendor through IntraMalls. No more need to pick up the phone!
Easily enter "date received" at the click of a button in concert with appropriate audit requirements.
AUTO MATCH! IntraMalls will match your bank statement to your orders. No more printing bank statements for reconciliation. Simply upload your electronic bank statement to review and approve transactions. Fully reconciled statements flow to Approving Officials, Budget Officers and Directors throughout your chain of command.
Granular, real-time spend data gives unprecedented insight into your procurement organization. Custom financial data (for example, Program Area or Object Class Code) can be tracked for every item to yield auditable and actionable data. With IntraMall data, you can report strategic sourcing spend to the penny, or negotiate contracts with confidence.
Identify suspicious spending and inappropriate buying patterns by vendor, keyword, merchant class, object class, or product description. Thirty-nine (39) months of historical data is available for live download by Audit authorities including requisitions, approvals, fulfillments, supporting documentation, invoicing, receiving, and reconciliation statements. No more bankers boxes crowding your office!